Douglas County PUD Commissioners Ronald E Skagen, Molly Simpson and Aaron J. Viebrock executed the following actions during the December 11, 2017 Commission meeting held at the District's East Wenatchee office:
Opened bids under bid document 17-17-D, supply and deliver LED Street Lights. The bids will be evaluated prior to a recommendation for contract award.
Heard a report for the bid opening for bid document 17-22-D, supply and deliver 2500 KVA Distribution Transformers. All bids will be evaluated prior to contract award.
Authorized use of Voluntary Employees' Beneficiary Association (VEBA) Health Reimbursement Arrangement (HRA) for employees retiring in 2018. This allows the deposit of a percentage of the employee's accrued personal leave at retirement into the VEBA-HRA. (17-204)
Approved engagement letters with Cordell, Neher & Company for deferred compensation plan administration. (17-205)
Authorized a legal services agreement with the law firm of Jeffers, Danielson, Sonn and Aylward, P.S. Effective January 1, 2018 through January 1, 2019. (17-206)
Approved amendment No. 4 to the Video Transport Agreement with KIRO-TV, Inc. This amendment will extend the agreement to December 31, 2020. These agreements are required by most networks to receive and transport the signal over the Douglas County Community Network. (17-207)
Authorized interconnection and service agreements (Highline Dr., Pangborn Airport Industrial Park and Urban Industrial Way) with Salcido Enterprises, LLC as required by the Customer Service Policies, Section 36. (17-208, 17-209, 17-210)
Approved award of contract 17-22-D, supply and deliver 2500 KVA Distribution Transformers to ERMCO, the lowest responsive bidder. (17-211)
Authorized a call for bids under bid document 17-26-D, supply and deliver 115 kV breakers to the Lone Pine Substation. (17-212)
Authorized a professional service agreement with Washington Department of Fish and Wildlife for the 2018 HCP hatchery monitoring and evaluation (M&E) implementation program. The Wells Habitat Conservation Plan requires the development and annual implementation of an M&E plan for the District's hatchery programs. The agreement is not to exceed $1,057,751 and will conclude December 31, 2018.(17-213)
Affirmed change order No. 6 to contract 14-12-W, construct carpenter Island boat launch. The change includes additional grading of road shoulders and cut slopes and additional parking lot paving and excavation. This change will increase the cost of the contract $23,287 bringing the total not to exceed cost to $2,457,794. (17-214)
Approved acceptance of work and final payment to Redside Construction, LLC under contract 14-12-W, construct carpenter Island boat launch. All work has been completed and determined to meet bid specifications. (17-215)
Authorized change order No. 2 to contract 17-02-W, service and draft tube air compressor upgrades at the Wells Hydroelectric Project. Changes include installation of isolation valves, relocation of discharge air flex hose and furnishing a spare breathing air analyzer. This change will increase the contract $10,722 bringing the total not-to-exceed cost to $1,411,000. (17-216)
Affirmed change order No. 1 to contract 17-04-W, construct Okanogan River Paddlers Campground. A temporary haul road was necessary to address soft soil conditions. This change will increase the contract $13,730 bringing the total not-to-exceed cost to $196,480. (17-217)
Approved change order No. 2 to contract 17-16-W, directional drilling of HDPE pipe through a railroad/roadway embankment at the Wells Hydroelectric Project. This change will replace a segment of 2" pipe with 3" pipe and increase the contract $6,000 bringing the total not-to-exceed cost to $89,121. (17-218)
Authorized change orders Nos. 76-79 to contract 06-41-W, generator rebuild for unit refurbishment for the Wells Hydroelectric Project. These changes include a time extension for Unit 4 generator rotor rim replacement, site management and labor costs associated with Unit 4 rotor rim replacement, upgrades to Unit 4 coupling deck and lump sum contract scope increase for 3rd through 10th units . This will increase the contract $21,253,266, bringing the total not to exceed amount to $191,337,720. (17-219)
Approved Northwest Power Pool agreement to amend and restate the Northwest Power Pool Agreement. The amended agreement better reflects current NWPP practices and removes language that is out of date. (17-220)
Authorized a professional service agreement with Badger Mountain Productions. Douglas PUD has a need to document District activities on an ongoing basis. (17-221)
Approved renewal of excess liability insurance coverage with AEGIS Insurance Services and Energy Insurance Mutual. (17-222)
Authorized purchase of aviation insurance for unmanned aircraft systems with Global Aerospace. (17-223)
Approved renewal of pollution legal liability insurance with Chubb. (17-224)
Authorized partial release of easement for Jim Davis, Lot 4, Charles J. Short Plat. The easement across the property is no longer necessary. (17-225)
Heard a report on the Douglas County Community Network. The network currently has 3,924 end users.
The next meeting of the Commission is scheduled for 10:00 a.m. FRIDAY, December 29, 2017 at the District's East Wenatchee office.